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Birth Certificate Filing and Storage
A birth certificate is
normally filed and stored at government record offices, depending on the place
where a person was born. There are states where the task of filing and storing
birth certificates were already handed over to town and county levels.
A birth certificate is a legal document that
contains information about a person’s birth. Among these are your date and place
of birth, your full name, sex, nationality, parents’ names and ages during the
time of your birth, residence, birth order in the family, and legitimacy.
Most birth records are in
the form of a birth certificate. A birth certificate is the most reliable record
that determines your actual date, place, and even time of birth.
Filing A Birth Certificate
Certified copies of the
original birth certificate can be issued upon request. A certified birth
certificate is authenticated by the registrar (either by signature or stamp) as
a faithful copy of the original entry in the registry.
The draft and even
official copies of the birth certificate are usually typewritten. The birth
certificate’s definitive copy, on the other hand, is handwritten, using a
highly-permanent ink.
Many record offices do
not allow researchers to bring in ballpoint or other ink pens into their
facilities to avoid the risk of damaging the original birth certificate copies.
Accidentally writing on the original copies using ink pens can permanently
damage the records. Hence, don’t forget to bring a pencil when you’re doing your
research.
Replacing Your Birth
Certificate
So long as you can prove
your identity, you should have no problem getting a copy of your own birth
certificate. And while there are privacy protection laws for birth certificates,
there are many places where any member of the general public can easily get hold
of a copy of your birth certificate for a small fee.
There are also several online
document processing agencies that can help you replace your lost birth
certificate or obtain a certified true copy of it.
Technically, only three people
are eligible to obtain a copy of a person’s birth certificate – the person whose
name appears on the birth certificate itself, any parent whose name appears on
the birth certificate, and a spouse, child, or any person with a court order.
Before a birth certificate copy
or replacement is issued, the person concerned is normally asked to produce
identification documents to substantiate his or her claims. Identification documents can be
in the form of valid photo-IDs, i.e. driver’s license, passport,
government–issued photo ID, and other non-driver photo identification cards.
In case you cannot produce any
photo ID, utility or telephone bills showing your name and address can also be
presented, as well as any letter from government agencies dated within the last
six months.
Identification documents are
crucial to your application for the issuance of either a certified copy, or
replacement of your birth certificate. Failure to produce the necessary
documents will result in the rejection of your request.
Requests for birth certificate
copies can be done through mail, fax, telephone, or the Internet. Processing
fees vary but never go above one hundred dollars, inclusive of shipping fees.
The processing time can take about a week from receipt of your payment.
With the many channels available
for you to file and obtain your birth certificate, either process should be a
piece of cake. Read more about birth
certificates and how they are acquired through
RecordsSiteReview’s
Birth Records section.
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